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Set up renewal periods

5 min The Administrator, Finance officer and Examiner roles, and system administrators

A renewal period sets when professionals can renew their PIN, the fee and late penalty, and how long the new PIN lasts.

What you will learn

Create a renewal period
Set the normal and late dates and the fees
Switch a period off

Renewal periods with their dates, fees and renewal counts.

Step by step

Open System administration → Renewal periods.
Press New period. The form is filled in for next year to start with.
Check or change:
- Title, for example 2027 PIN renewal, and the Licence year the new PIN covers.
- Profession: leave it on All professions, or pick one profession for its own period.
- Opens, Normal closing date and Late renewal closes (leave empty for no late window).
- New PIN valid until.
- Renewal fee (GH₵) (needed) and Late penalty (GH₵).
Leave Switched on ticked so professionals can see it when it opens.
Press Save.

What you will see

Each card shows Open, Late window, Closed or Switched off, and how many have applied, are waiting, approved or rejected.
A period with renewals can’t be deleted. Pressing delete switches it off instead.

Check yourself

Pick an answer for each question, then press Check my answers. Nothing is saved or sent.