Secretariat
Public relations, the audit log, the IT helpdesk, meetings and the Registrar's schedule, staff assignments, memos, the correspondence register, staff ID cards and the Document Tracker.
Everything here is under Secretariat in the left menu of the staff console. Start with the All staff course if you are new: it covers signing in and the My work menu.
- 1
Public relations: releases, media and events
Draft press releases and public notices for approval, log media enquiries and keep a record of the Council's events and outreach.
6 min - 2
Read the audit log
See every change made in the console and portal: who did it, when and what changed.
4 min - 3
Run the IT helpdesk
Pick up staff IT tickets, assign them, work them within their response time and keep the IT equipment list.
6 min - 4
Meeting appointments, minutes and actions
See every meeting, book Council and committee meetings and rooms, record minutes and turn action items into tasks.
6 min - 5
Keep the Registrar's schedule
See the Registrar's week or month, decide appointment requests, add travel or blocked time and print the agenda.
5 min - 6
Staff assignments for the whole Council
See every task given to staff, filter by unit, follow up overdue work and give tasks on behalf of management.
4 min - 7
Memos for the whole Council
See every memo, send Council-wide memos to whole units or all staff, and check who has read and acknowledged them.
4 min - 8
The correspondence register
Register every letter received and sent, pass incoming letters to an action officer with a reply date, link replies and file them.
6 min - 9
Issue staff ID cards
Issue secure staff identity cards with the person's photo, print them, and reissue or revoke them when needed.
6 min - 10
The Secretariat's Document Tracker
Register documents that reach the Secretariat, send them to the right desk, and keep watch over every unit's documents.
6 min