Procurement
Plan the year's purchases, run tenders from draft to award, publish notices, keep the suppliers list, manage contracts, and report on it all.
Everything in this course is under Procurement in the left menu of the staff portal. Tenders you publish and show on the website appear on the public Tenders page at portal.ahpcghana.com/tenders until they close. Amounts are in Ghana cedis (GH₵).
- 1
Prepare the annual procurement plan
The procurement plan lists what the Council will buy in the year, how, when and at what estimated cost. It is submitted for approval, and shows how actual spending compares.
6 min - 2
Create and publish a tender
The Current Tenders list holds every tender from draft to award. Create a tender, upload its documents, answer bidders' questions and publish it.
7 min - 3
Record bids, evaluate and award
Record each sealed bid as it is opened, mark late bids, evaluate the responsive ones with scores, and award the tender to the successful bidder.
7 min - 4
The Live Tender Notice and the public Tenders page
Live Tender Notice shows every tender open for bids right now, like the notice board on the website. Choose which ones the public sees on the Tenders page.
5 min - 5
Write and publish tender notices
Write the formal notices for a tender from the standard wording: Invitation for Tenders, Addendum to Tender, Notice of Cancellation and Notification of Contract Award. Publish them and download them on the Council's letterhead.
5 min - 6
Keep the Approved Suppliers List
The suppliers list holds every supplier's details, what they supply, their compliance certificates with expiry dates, their bids and contracts, and how they performed.
6 min - 7
Manage contracts and awards
Create a contract from an awarded tender (or directly for a single-source purchase), then track its milestones, payments, balance and variations, and rate the supplier when it is completed.
6 min - 8
Policies and guidelines
Keep the rules the Council's procurement follows in one place: the law, Public Procurement Authority guidelines, the Council's own manual and standard documents, with every version.
3 min - 9
Procurement reports and the Document Tracker
See how spending compares with the plan, how tenders are run and what is still owed on contracts. Track procurement files desk to desk with the Document Tracker.
5 min