Find invoices by fee type

5 min Finance and accounts staff

Every fee the Council charges is an invoice. The Accounts menu has a link for each kind of fee, but they all open the same invoices page with a filter already set.

What you will learn

Open the invoice list for a kind of fee
Read the figures and charts at the top
Use the filters, and clear a narrower list
Know the invoice statuses

Most invoices are raised by the portal itself: when someone applies for registration, an exam, a renewal, accreditation, a replacement card and so on. The links in the Accounts menu are short cuts to that one invoices page:

Registration payments: Permanent Payment, Temporal payment, Provisional payment, Upgrade payment, Subscription payments and Foreign-trained applications.

Examinations: Main examination, Supplementary 1 and Supplementary 2.

Other payments: Renewal Payment, CPD Payment, Accreditation: Services, Accreditation: Training, Replacement: Cards, Replacement: Certificate, Verification payments and Indexing payments.

demo.ahpcghana.com/staff/invoices?fee_type=registration&registration_type=permanent

Permanent Payment: the invoices page with the registration fee filter and a blue Permanent registration payments chip.

Step by step

In the left menu, open Accounts and choose a link, for example Registration payments → Permanent Payment.
The page title tells you which list you are looking at, for example Permanent registration payments.
Read the four figures at the top. They cover every fee, not just this list:
- Waiting to be paid: unpaid and overdue invoices, in GH₵.
- Overdue: invoices past their due date.
- Collected this month and Paid invoices.
- Click a figure to show only those invoices.
Below them, Collected over the last 12 months and By fee show what came in.
To find one invoice, type in Invoice no., name or registration no..
Use Any status, Any fee and the two Issued date boxes to narrow the list.
A narrower list (for example permanent registration only) shows a blue chip next to the filters. Press the × on the chip to see every invoice of that fee.
Press Excel or PDF to download the list exactly as filtered.

What you will see

Unpaid (blue): issued and waiting for payment.
Overdue (red): past the due date. The portal marks it overdue by itself, and it can still be paid.
Paid (green): the Due column shows the date it was paid.
Cancelled (grey): no longer owed.

Check yourself

Pick an answer for each question, then press Check my answers. Nothing is saved or sent.