Portal words, in plain language

A

Annual subscription

The yearly fee a registered professional pays to stay on the register and renew their PIN. Staff see these under Annual subscriptions.

Applicant

Someone who has created an account and is applying to be indexed or registered.

Audit log

The record of who did what in the portal and when. Staff with the right role open it under Secretariat → Audit.

B

Bill Configuration

The list of fees the Council charges (indexing, registration, exams, renewals, replacements and more). Accounts staff keep it up to date.

C

Certificate

The registration certificate the Council issues. It carries a QR code so anyone can check it is genuine.

CPD

Continuing Professional Development: courses, workshops and other learning a professional records each year.

CPD points

The credit a CPD activity earns once it is approved. A PIN renewal needs enough points for the year.

D

Digital copy

A PDF of your certificate or ID card that you can download from the portal.

Document checks

Staff review of uploaded documents (certificates, transcripts, Ghana Card) before an application can move on.

Document Tracker

Where a unit records paper files and letters as they move from desk to desk, so nothing gets lost.

F

Foreign-trained

A professional who trained outside Ghana. They apply through the foreign-trained application before they can register.

G

Ghana Card

The national identity card. Its number is part of your profile and is checked at registration.

Good standing

A professional whose registration is current: PIN valid, not suspended or struck off. The public check shows it.

I

ID card

The Council’s plastic identity card for a registered professional, with a photo, PIN and a signed QR code.

Index number

The number a student receives when indexed, for example AHPC/IDX/2026/00012.

Indexing

Registering a student with the Council while they are still in training. It comes before the licensure exam.

Induction (oath)

The ceremony where new professionals take the oath. It is recorded with the internship records.

Internship

The supervised work placement after training. The placement and the logbook are recorded on the portal.

Invoice

A bill from the Council, such as an exam fee or an annual subscription. You pay it online on the portal.

L

Licensure exam

The Council’s exam that a graduate passes before permanent registration. There is a main sitting and supplementary sittings.

Logbook

The record of an intern’s work during the internship, uploaded on the portal and signed off by staff.

M

Memo

An internal message between Council staff, sent and filed on the portal.

P

Permanent registration

Full registration after the licensure exam and internship. It gives the permanent registration number.

PIN

The Practitioner Identification Number that shows a professional may practise this year. It is renewed every year.

PIN renewal

The yearly renewal of the PIN: pay the annual subscription and have enough approved CPD points.

Profession mapping

Where the Council joins old or duplicate profession names to the official name.

Provisional registration

Registration that lets a graduate work under supervision, usually during the internship, before permanent registration.

R

Reference lists

The lists the portal uses everywhere: regions, districts, institutions, professions, qualifications and more.

Registration windows

The dates when an application type is open. Outside a window the portal does not accept that application.

Renewal period

The time each year when PIN renewals are accepted, with the dates and the CPD points needed.

Requisition

A request to Stores for items. It is approved, then the items are issued.

Results Checker

Where examination staff look up a candidate’s exam result.

Role

A set of permissions given to a staff account, such as Registrar or Finance. It decides which menus a person sees.

S

Struck off

Removed from the register. A struck-off person is not in good standing.

Supplementary exam

A later sitting of the licensure exam for candidates who did not pass the main sitting.

Suspended

Not allowed to practise for a time. A suspended person is not in good standing until reinstated.

T

Temporal registration

Short-term registration, for example for a foreign professional working in Ghana for a set time.

U

Upgrade

A change of registration to a higher qualification, for example from diploma to degree.

V

Verification

A check of a professional’s registration, by the public on the portal or by staff for an employer or another council.

W

Who checked me

The page where a professional sees when their registration was checked, and by whom when known.