Set the fees (Bill Configuration)

6 min Finance and accounts staff

Bill Configuration holds the fee schedule: what each fee costs, for all professions or for one, with an optional late penalty and dates it applies.

What you will learn

Read the fee schedule
Add or change a fee for all professions or one profession
Set a late penalty and the dates a fee applies
Switch a fee off

The page is titled Fees. Each kind of fee has its own card. Inside a card, a fee for a specific profession or type takes priority over the general one for All professions.

demo.ahpcghana.com/staff/fees

The fee schedule, one card per kind of fee.

Step by step

In the left menu, open Accounts → Other payments → Bill Configuration.
Each row shows the profession (or All professions), a badge for the type it applies to, its dates or Always applies, the amount, and any late penalty in amber.
To add a fee, press Add fee at the top, or Add on a card.
Fill in the form:
- Fee and Profession (leave All professions for the general fee).
- Applies to, for fees that have types: for example Provisional, Temporary or Permanent for the registration fee, or First sitting and Resit for the exam fee.
- Amount (GH₵) and, if you charge one, Late penalty (GH₵).
- Applies from and Applies until (optional).
- Description: shown on the invoice.
- Switched on: untick to keep the fee but stop using it.
Press Save.
To change a fee, point at its row and press the pencil. To remove it, press the bin.

What you will see

Fee saved after you save.
When you remove a fee that is already on invoices, it is switched off instead (Fee is in use, so it was switched off). Tick Show switched off to see those.
At the bottom, No fee set for: … lists kinds of fee with no amount. Without a fee these are free (renewals use the renewal period's fee).

Check yourself

Pick an answer for each question, then press Check my answers. Nothing is saved or sent.